291507 calendar manager (2023)

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job overview

The Department of Leveling Up, Housing and Communities (DLUHC) is tasked with ensuring that when leveling up, everyone has an equal opportunity to be successful. This means people everywhere are living longer, more fulfilling lives and benefiting from sustained increases in living standards and well-being.

We strive to provide an inclusive and respectful work environment for all of our colleagues that reflects the diversity of the communities we serve. We welcome applications from anyone, from any background, who has the experience and skills required to fill this role.

The commercial department offers an exciting, dynamic and friendly work environment with the opportunity to support DLUHC's key priorities.

We particularly welcome candidates from ethnic minorities and other underrepresented groups as we work to continually improve our ability to represent the places and communities we support through our work.

job description

The successful candidate will be part of a small, busy senior management support team consisting of one Director and six Deputy Directors. The individual will work closely with the Head of the Principal's Office to provide a quality support service that enables senior and wider management to function effectively. The successful candidate will work closely with other private offices, members of senior management and key external/internal stakeholders; proactively anticipating short- and long-term needs.

Part of the first class service is understanding the portfolio. This gives you the opportunity to work alongside Deputy Directors on policy areas of economic interest. This offers a unique perspective on the department and how it works.

To provide a first class service you must strike a balance between long-term planning and addressing immediate needs, and allow the successful candidate to develop a proven track record in management, strategic thinking and problem solving.

You are a highly motivated and proactive individual with strong interpersonal skills and a good organiser/manager. Excellent written and verbal communication skills, as well as the ability to establish and maintain effective relationships with a wide range of stakeholders. Pleasant, quick work and adaptable to new events and work priorities. Strong team ethics, ability to work in a team and work independently. Personal resilience at work under pressure and with demanding deadlines. Organized, methodical and flexible approach to work to enable competitive deadlines and quickly prioritize incoming work. Ability to influence and negotiate to achieve timely results. Demonstrable IT skills with experience in using Microsoft Office 365, in particular Outlook and Teams as well as Excel and PowerPoint.

The main tasks of the position are:

• Agenda, email inbox and administrative support for two Deputy Principals/Principals including proactively managing their time, resolving appointments and enquiries, providing documents/briefings for meetings and standing in on their behalf when necessary.

• Provide general administration/project support to the commercial department in close cooperation with the rest of the commercial support team.

• Logistics such as: travel booking and meeting rooms; arranging in-person, remote, and hybrid meetings; and manage the onboarding of new employees.

• Provide support in areas of the Associate Director's portfolio including: presentations and correspondence, report writing and team engagement.

person specification

We are looking for a highly motivated individual who is interested in learning more about the work of the Directorate and the Department. You are an entrepreneur with the ability to deliver under pressure; manage multiple and competing priorities; write clearly to engage and inform key decision-makers, and; We work effectively with a variety of intergovernmental stakeholders. In return, this is an opportunity to work in a fun and friendly Directorate that is at the heart of a range of DLUHC priorities and takes government priorities to a higher level.

Key Competencies and Experience

• Excellent written and verbal communication skills, as well as the ability to establish and maintain effective relationships with a wide range of stakeholders.

• Pleasant, quick work and adaptable to new events and work priorities.

• Strong team ethics, ability to work in a team and work independently.

• Personal resilience at work under pressure and with demanding deadlines.

• Organized, methodical and flexible approach to work to enable competitive deadlines and quickly prioritize incoming work.

• Ability to influence and negotiate to achieve timely results.

• Demonstrable IT skills with experience in using Microsoft Office 365, in particular Outlook and Teams as well as Excel and PowerPoint.

• Proven experience managing calendars and inboxes or equivalent

The successful candidate will be encouraged to undertake a professional learning qualification as part of the positionLevel 3 business economistwhen this is consistent with the needs of the company and the development needs of the individual. This is not a mandatory requirement for taking on the position.

Advantages

• Learning and development tailored to your role

• An environment with flexible working opportunities

• A culture that promotes inclusion and diversity

• Acivil service pensionwith an average employer contribution of 27%

things you need to know

Details of the selection process

we are there for everyone

At DLUHC, we value diversity and inclusion and actively encourage and welcome applications from everyone, including those who are underrepresented in our workforce. We promote equal opportunity in all aspects of employment and a work environment free from discrimination, harassment, intimidation and victimization.

We strongly encourage applicants to contact the Vacancy Manager for more information about this position.

we are there for everyone

DLUHC wants to integrate a diverse workforce at all levels.

Our application system is designed to remove as much bias from the hiring system as possible. That means a recruiter won't know your name and details, won't see your complete application at once (or will have your resume at the review stage, unless otherwise noted). ).

Your answers are random and fragmented. This means that each evaluator sees a set of answers to the questions, such as all candidates' responses to "See the Big Picture," rather than seeing a candidate's entire application. The science behind this is that there can be order effects and fatigue when recruiting, and we want to reduce this as much as possible.

Most of our campaigns use multiple raters, so each of your responses may be seen by different raters.

When writing your application, remember:

• The evaluator will not read your answers in order.

• Don't assume that the same consultants have read all of your answers.

• If you talk about something in your first answer, make sure you write the second answer as if you didn't write the first (and so on!)

At seven we will judge

Deliver Fast – (Executive Behavior)

see the big picture

make effective decisions

communicate and influence

There is a limit of 250 words per question.

In the event that we receive a large number of inquiries, we can make an initial selection based on the behavior of the potential customers listed in the ad. Candidates who pass the initial screening may advance to full screening or proceed directly to assessment/interview

The interview will be of a mixed nature and will consist of the following elements of achievement profiles:

Behave

Fortaleza

Strengths-based questions require natural answers from candidates.

Throughout the campaign, we test the following elements of the Success Profile:

Behaviors: Keeping pace, seeing the big picture, making effective decisions, communicating and influencing

Strengths: Yes

We do not consider direct resume requests to our recruitment mailbox; You must apply for this position via the application link under "Jobs in the public sector".

Please note that candidates who do not meet the qualifying criteria for this campaign may receive quasi-candidate offers at the lowest grade.

CEO Salary

• Salary for this role is £28,412 (London) or £25,324 (Domestic).

• Standard non-negotiable transfer and promotion policies apply to existing officers.

ADVANTAGES:

Transfers in public service from October 4, 2018:
Any change to DLUHC from another employer means that you no longer have access to childcare vouchers. This includes movements between government agencies. However, you may be eligible for other government programs, including tax-free child care. Determine your eligibility belowhttps://www.childcarechoices.gov.uk

Please see the attached candidate pack for more information on the benefits available to DLUHC employees.

GEOGRAPHICAL LOCATION:

• London

• Wolverhampton

• Birmingham

• Darlington

• Leeds

PRESENTATION AND INTERVIEW DATES:

The screening is expected to take place on June 13th, interview dates have yet to be confirmed. All interviews are currently conducted remotely via video call.

RESERVATION LIST:

In the event that we identify further suitable candidates from the positions currently available, we will store the applicant's data on a reserve list for a period of 6 months. After that, further appointments can be made. This may include positions at a lower grade. Applicants who are placed on a reserve list will be informed accordingly. As CTC exams can take a long time, our HR Shared Services team will contact candidates on the London reserve list to start CTC exams. Candidates who do not wish to remain on the reserve list should contact auctment@levellingup.gov.uk to be removed from the reserve list.

CTC (Counter Terrorism Clearance):

Important NOTE

Successful candidates for positions at our 2 Marsham Street building must meet security requirements before they can be appointed. The required security level is an anti-terrorist check and the process can take up to 8 weeks.

Please note that successful candidates must pass CTC security checks; This assumes you have resided in the UK for the past three years. For more information on Counter-Terrorism Clearance (CTC), see the DLUHC Security Clearance Notes section of our Candidate Pack. Thank you very much.

Applicants should also note that as of August 1, 2018, the department will also screen all successful interview applicants against the Cabinet Office's internal fraud database (IFD). According to the policy on internal fraud in the public service, the DLUHC refuses employment to any applicant who is listed in the IFD. For more information on the Insider Fraud Database, see the Candidate Pack.

Information about the candidate package

Please see the attached candidate pack for more information.

Before you start your application, it is very important to make sure that you are eligible to apply and meet the citizenship requirements for public service. All candidates are expected to read the information on nationality requirements and rules contained in the DLUHC candidate pack.

Internal fraud database

The internal fraud function of the Cabinet Office's Fraud, Errors, Debts and Grants Division processes the data of officials who have been fired or would have been fired for internal fraud charges had they not resigned. The Cabinet Office receives the details of participating government organizations on officials who have been fired for internal fraud or would have been fired had they not resigned. In such cases, civil servants are prohibited from continuing to work in the public service for a period of 5 years. The Cabinet Office then processes this data and shares a limited dataset with DLUHC as participating government organizations. DLUHC then conducts pre-employment reviews to uncover cases of known scammers attempting to reapply for government jobs. This way the policy is insured and internal fraud is prevented from repeating itself.

For more information, see-Internal fraud register

You will only receive feedback if you attend an interview or assessment.

Security

Selected candidates must undergo a criminal background check.

Persons working with government assets must complyBasic Personnel Safety Standard (opens in new window)checks

Nationality Requirements

This work is generally open to the following groups:

• British Citizens

• Commonwealth nationals who are eligible to work in the UK

• Republic of Ireland nationals

• Citizens of the EU, EEA or Switzerland with permanent or pre-settled status or who apply for either status before the application deadlineEuropean Union Liquidation Plan (EUSS) (opens in a new window)

• Relevant EU, EEA, Swiss or Turkish citizens working in the public sector

• Relevant EU, EEA, Swiss or Turkish nationals who have acquired the right to work in the public sector

• certain family members of relevant EU, EEA, Swiss or Turkish citizens

More information on citizenship requirements (opens in a new window)

work for the public service

The public service welcomes diversity and promotes equal opportunities. For this reason, we operate a Disability Trust Scheme (DCS) for candidates with disabilities who meet the minimum eligibility criteria.

The Civil Service also offers a relocation interview program for officers who are at risk of dismissal and who meet the minimum requirements for the advertised position.

Apply and more information

This post is part ofGreat Employer for Veterans (opens in a new window)Initiative.

Once this position has closed, the job posting will no longer be available. You may wish to keep a copy for your records.

Point of contact for applicants

Working contact:

• Name: Caroline Lallis

• E-Mail: Caroline.lallis@levellingup.gov.uk